Managing Monitoring Lists¶
Existing monitoring lists are not set in stone, they can be modified, copied, or deleted. You can find corresponding instructions in the following paragraphs.
Modifying Monitoring Lists¶
All the information provided during the monitoring list creation process can be modified at any time by any of the list's owner. This includes the basic data, the monitored components, and subscribers. Tenant Admins can additionally set dependencies between monitoring lists assigned to their organization.
Modify Basic Data¶
You can change the basic data of any monitoring list you are the owner of. This includes its name and the comment. For additional information regarding the single properties, please refer to the corresponding section of the monitoring list creation guide.
In order to change a list's basic data, select the desired monitoring list in the corresponding section of the Vilocify Portal, select the "Basic Data" tab (see screenshot) and click on the "Edit Basic Data" button on the bottom. Once you are done, click on "Save Changes" to exit the edit mode. Please note that only subscribers with the role "Owner" can modify the basic data of a list.
Modify Components¶
Components of a monitoring list can be changed at any time. This is useful in instances when you want to add a new one (e.g. because a new asset has been added within your infrastructure) or replace one (e.g. because you updated a library and would therefore monitor the new version). To change the components, select the desired monitoring list in the corresponding section of the Vilocify Portal, select the "Components" tab (see screenshot on the bottom left) and click on the "Modify components" button on the bottom.
This will open a new window (see screenshot on the bottom left) where you can add components by searching and selecting them from the left grid, or removing existing ones from the right grid. Please note that only subscribers with the role "Owner" can modify the components of a list. For additional information please refer to the corresponding section of the monitoring list creation guide.
Modify Subscribers¶
Subscribers of a monitoring list can be modified after its creation as well. New subscribers can be added, existing ones can be removed, their roles and notifications email priorities can be changed. To change a list's subscribers, select the desired monitoring list in the corresponding section of the Vilocify Portal, and then select the "Subscribers" tab (see screenshot on the bottom). From here you can do the following:
- add a new subscriber by clicking on the "Add subscriber" button on the top and then search for the desired users.
- Changing an existing subscriber's settings by clicking on the cog icon at the right of the corresponding row.
From there you can:
- change a subscriber's role by selecting the corresponding option.
- change a subscriber's priorities by selecting the desired priorities.
- remove an existing subscriber by clicking on the "Remove" button.
Please note that only subscribers with the role "Owner" can modify the subscribers of a list. For additional information please refer to the corresponding section of the monitoring list creation guide.
Modify Dependencies¶
Tenant Admins within Vilocify can create dependencies between monitoring lists within their organization by defining parent-child relationships between them. When such a parent-child dependency is set, any new notification affecting the child monitoring list will be included in the notifications email of subscribers of the parent monitoring list. If you are not a Tenant Admin user within the Vilocify Portal, you can still access this section, and see child monitoring lists, as well as parent monitoring lists of the currently selected list, but you will not be able to perform any change.
Monitoring List Actions¶
It is furthermore possible to perform certain actions on monitoring lists. To see the available actions, select the desired monitoring list and click on the menu icon on the right of the entry (see screenshot below). Please note that some actions are only available to subscribers with the "Owner" role.
Copy & edit¶
This action allows to quickly create a new monitoring list, using the selected one as a reference to start from. This is the exact equivalent of opening the wizard, choosing the "Create a copy of an existing monitoring list" mode and selecting the current monitoring list from the dropdown menu. More information can be found in the corresponding section of the monitoring list creation guide.
Rename¶
As the name suggest, this action allows to quickly rename the selected monitoring list. This could also be achieved by modifying the list's "basic data" accordingly.
Pause¶
By pausing a monitoring list, the list will still be available within the Vilocify Portal, but it will not be included in the notifications email of subscribers assigned to it. Deactivated monitoring list are marked by a pause icon in the table of all visible monitoring lists.
Delete¶
This deletes the selected monitoring list. Please be aware that the action affects all assigned subscribers and is irreversible.